EVENT RULES AND REGULATIONS
1. Number of Event Attendees. You, the Guest, agree that the “Maximum number of permissible event attendees” stated on the previous page is accurate. Should this number increase, at any time, you agree to notify Yonder of the change and pay any additional costs associated with the increase. Failure to disclose properly the number of attendees up to the maximum number of event attendees may result in additional fees, not to exceed five hundred dollars ($500.00) per person in excess of the stated maximum, or the initiation of Expedited Eviction Proceedings, or both.
2. Special Event Fees. You agree to pay the Special Event Fees, comprising: the Event, Cleaning, and Insurance Fees. These Special Event Fees afford you the ability to accommodate more than the standard occupancy and/or outside vendors for a specified timeframe during the Guest stay. All other arrangements for your event, including requisite permit(s), tables, chairs, tents, portable toilets, etc., are your responsibility.
3. Permits/Licenses. You are solely responsible for researching, obtaining, and complying with all permits, licenses, and approvals related to your event as may be required by state law, local ordinance or private subdivision restrictions including, but not limited to, ABC and Fire Department permits/licenses. Yonder and the property owner do not provide legal or permitting guidance. Any failure to obtain required approvals are your responsibility. You agree to indemnify, defend and hold harmless both Yonder and the Owner should you fail to obtain the requisite permit(s).
4. Insurance. The Insurance Fee listed above provides liability insurance coverage for a specific “Short Term Special Event”. Yonder, Inc. and the owner of the address of the event are required to be Additional Insured on the Special Event Policy. Coverage, exclusions, terms and conditions and other specifics can be found in the actual policy once it is obtained. Please fill out and return with this Agreement the Special Event Liability Insurance form provided below.
5. Parking. Property Specific
6. Interior Use of Home. You understand that all events are to be held outside of the home and attendees of the event are prohibited from entering the home for any reason.
7. Portable Toilets. You must provide adequate outdoor portable toilet rentals for all event attendees.
Any unauthorized use of the bathrooms will tax the existing septic/sewer system and will result in charges to you, not less than five hundred dollars ($500.00). If the sewer/septic system is damaged, you will be responsible for all costs and/or associated repair charges.
8. Vendors. Please list the vendors who will be present at the event on the accompanying form below. You are welcome to use any vendors you choose. You accept responsibility for all vendors and their activities and/or damages while on the property. For each vendor, you must provide a Certificate of Insurance (COI). Vendors are required to provide a Certificate of Insurance listing Yonder, Inc. and the owner of the address of the event as Additional Insured per this Agreement.
9. Tents and Decorations. Any temporary decorations or alterations should not damage or leave marks on or around the property. You accept full responsibility for any damages caused by tents and decorations. You are responsible for cleanup and disposal of all decorations, plants, etc.
10. Clean-up. All event items and trash must be consolidated and placed in the appropriate areas, per your welcome book. You must arrange for vendors to have all event-related items removed from the premises prior to check out. Failure to remove these items from the premises prior to check out may result in additional charges. Alternative arrangements, if possible, may be made only with Yonder’s prior permission. The property must be in the same condition as it was upon arrival. Additional cleaning fees will apply if this expectation is not met.
11. Noise. Bands, DJs, and amplified music must cease by 10:00 PM. Event activities must be completely wrapped up by midnight. In addition, local noise ordinances may apply, and you are responsible for knowing and abiding by them.
12. Multiple Events. Special Event Fees cover event attendees for one discrete event over a specified timeframe. Additional events require a separate agreement.
Any gathering which involves onsite vendors and exceeds the home’s overnight guest capacity is considered a separate event and requires separate approval, applicable fees, and appropriate event insurance. For example, a rehearsal dinner would be considered a separate event from the wedding itself.
13. NC Vacation Rental Act. This agreement is covered by the NC Vacation Rental Act. If you have any questions, please contact us or refer directly to the NC Vacation Rental Act.
14. Event Cancellation. Similar to our Cancellation Policy generally, the extent to which you are entitled to a refund of the payments made for a cancelled event turns on the timing of your notice of cancellation1:
Yonder Event Payment Policy
The amount due at booking your reservation depends on when you make the reservation relative to the Check-in date. If you make the event reservation more than thirty (30) days in advance of your Check-in date, you are required only to pay one-half of the total fees at the time of booking with the remaining balance due fourteen (14) days before Check-in.
For event reservations made fourteen (14) days or fewer from the anticipated Check-in date, payment in full is required.
Yonder Event Cancellation Policy
Phase 1: > 30 Days. Cancellations that are made more than thirty (30) days prior to the Check-in date are eligible for a refund less a $560.00 service charge.
If you wish to keep your reservation but cancel your event more than thirty-one (31) days prior to the arrival date, we will refund your event fee less $245.
Phase 2: Between 14 and 31 Days. Cancellations, that are made within fourteen (14) to thirty-one (31) days of the arrival date, forfeit the initial payment.
Phase 3: < 14 Days. Cancellations that are made with fewer than 14 days from the Check-in date forfeit all payments, including taxes, with the exception ‒ in the case of a full cancellation ‒ of Cleaning Fees and the taxes associated with those Cleaning Fees.
Early departure does not warrant a refund of rent.
1Email constitutes effective written notice and is governed by the timestamp of email receipt.
INSPECTION: Yonder reserves the right to inspect and audit during your stay and event to ensure that all of these rules and regulations are properly abided by.
